• Meeting called to order at 6:00
• Determination of Quorum- All board members were present (Dave Hamling, Don Korinek, Mike Medberry, Ken Ellwanger, Keith Worley). Several guests were present.
• Minutes for December 12, 2002 were approved. Motion by Mike, 2nd by Don, Passed 5:0.
• Treasurer's Report
  • a. Board Pay- W-9s were handed out. A sign-up sheet will be used for directors who choose to receive director compensation.
  • b. Checks review- Invoices were reviewed and approved with conditions on Major Contracting Services invoice. Motion by Don , 2nd by Ken to authorize payment with the exception of Scrapmaster (pending clarification by a board member of dates and amounts) and Rampart Landscape and Arbor (pending completion of work). Passed 5:0.
  • c. The 2001 Audit was presented and reviewed.
  • d. Budget discussion on financials. Issues raised by the board at previous meetings with the form of financial statements had not been corrected. Mike is to follow up with Dahl.
• Statutory Items as outlined by Collins, Cockrel & Cole (C,C&C) were reviewed. Dave was following up on posting of notices with County. Motion by Keith, 2nd by Mike adopting a Resolution designating three alternate locations for posting of meeting notices at Perry Park Country Club, Perry Park Water and Sanitation District, and Perry Park Fire Station with number of postings as required by Statute. Passed 5:0.
• C,C&C to follow up on providing board information to state regulatory agencies, and final adopted 2003 budget. Question was raised on reporting of existing contracts and Inter-governmental agreements.
• Firewise Program
  • e. Committee Updates-
    • i. Close out report for 2002 State Fire Assistance Grant was presented by Keith. It had been submitted to Colo. State Forest Service Jan. 6, 2003, with request for final reimbursement.
    • ii. In-kind reporting to-date by Don. Over $174,000 of in-kind and matching expenditures were reported by homeowners. Don is still accepting In-kind tracking sheets for 2002.
    • iii. Tract K project is nearing completion for 2002. Approx. 5 acres were treated this year.
    • iv. Architectural Control issue- Draft letter to ACC’s was presented by Keith. Discussion and comments from the audience ensued. Changes were made to the letter based on feedback from the board. Keith will send to all ACC members in the near future.
• Emergency Preparedness Plan- Discussion of Workshop outline. Mike, as the committee chair, is to prepare an outline of possible sub-committees and tasks for review by the board. A workshop will be set to begin work. Dana Hamling has offered to form a work group to distribute Emergency Preparedness Guide Books developed by the DC Sheriff’s Office. A Draft cover letter was reviewed and will be included with the door-to-door delivery of the booklets.
• Upper Cheyenne Gating- No report available.
• Emergency Egress Easement (EEE)- Report by Dave on recent contacts with DC Engineering Dept. Negotiations are still in progress on alternatives. Dave had been advised the DRAFT Transportation Study by DC would be available soon.
• New Business
  • f. Archiving of District’s historical documents- Keith presented information from Johanna Harden, DC Library Archivist, on turning historical documents over the to library. Conditions were that no documents be destroyed, and these remain part of the public record. Dave was to follow up on cataloguing of documents, security and access to documents. Action deferred until next board meeting. Question was raised on storage of electronic documents (C.D’s, disks, etc.). To be investigated at a future date.
  • g. Don informed the board he will be out of town in February.
• Adjourned at 8:54.

Copyright 2003 by Perry Park Metropolitan District