Perry Park Metro District
Board of Director Meeting
September 12, 2002
6:00 P.M., Perry Park Country Club
Agenda
1. Meeting called to order at 6:06 P.M.
2. Determination of Quorum - Four board members present (Dave Hamling, Don Korinek, Mike Medberry, Ken Ellwanger).
3. Secretary’s report - Minutes of the August8, 2002 were approved as written. Motion by Don Korinek, 2nd by Ken Ellwanger. Passed 3:0.
4. Treasurer’s report:
A. Mike Medberry passed out the Financial Statements for the period ending August 31, 2002.
B. Bills for payment were presented and authorized for payment by motion. Motion by Don Korinek, 2nd by Dave Hamling, Passed 4:0.
C. Mike Medberry reported that the audit was proceeding on schedule.
D. Mike Medberry reported that the Metro Board had received a full refund of money for the canceled 4th of July fireworks display from the fireworks contractor.
5. Wildlife Mitigation Reports:
A. Education/Information -
1. The result of the survey mailed on August 21, 2002 was handed out. The number of returns was small (16.5%), but those that were received were very informative. The main concern raised was that of communication. An abbreviated version of this report will be placed on the web site.
2. Don Kornick reported that mitigation expenditures relative to our $100000 grant were up to $78000, of which $75000 of that was from effort of residents of the community to firewise their properties.
3. The grant process paperwork for next year must be submitted by September 30, 2002. Consensus was to request a $125000 grant for 2003.
4. Discussion about the Neighborhood Coordinator Program and the FEMA process was tabled until after the Emergency Management Meeting with Douglas County scheduled for September 17 at 1:30 P.M. at the Douglas County Justice Center.
E. Mitigation Committee -
1. Dave Hamling reported that the mitigation projects along Red Rocks Drive and Perry Park Blvd were progressing well. Work in Track K will begin in the near future.
2. Don Korineck reported that he recently had a telephone conversation with Mike Bahm, Colorado State Forrest Service, which raises concern about how our mitigation efforts were going to be monitored by the Forrest service since Mike indicated he was to busy with the Hayman Fire project to spend time monitoring progress in Perry Park.
3. Mike Medberry made a motion that we send a letter to Mike Bahm confirming the Boards understanding about how we should proceed with the fire mitigation projects along Red Rocks Drive, Perry Park Blvd and Track K, allowing the Forrest service 21 days to respond if we are not proceeding in a way acceptable to them. Keith Worley will draft the letter to Mr. Bahm. Dave seconded the motion. Motion passed 4:0.
C. Slash pickup and treatment issues - The third slash pickup is scheduled to begin on October 7th. Discussion about delaying the start of this pickup to allow residents of Perry Park to continues their fire mitigation efforts later into the fall resulted in a consensus being reached that the last slash pickup for the year be delayed. A final decision on the date of the final slash pickup will be contingent on confirming that this years grant has been extended until December 31, 2002. A telephone survey of board member will be conduct to establish the final pickup date.
D. Emergency Preparedness Plan Development - Set Workshop Date - Setting a date for this workshop was postponed until after the September 17 meeting with Douglas County.
5. Old Business:
A. Boy Scout Project at Gateway - Most of the split rail work was completed during the weekend of September 7. The boy scouts plan to complete the rest of the project the weekend of September 14.
B. Controlled access to Upper Cheyenne -
1. Permits are now available by calling the PPMD’s voice mail at 303-681-0522. Application for a permit will be required for each key issued. A copy to the application can be printed from the districts web site (www.PerryPark.org) or obtained by contacting Ken Ellwanger through the districts voice mail.
2. Signage for the controlled access to Upper Cheyenne was provided by Douglas County. The signage provides the phone number to call to request a permit.
3. Letters were sent to absentee landowners on September 9, 2002. Five letters have already been received from property owners or their representative requesting keys to gain access to their property.
4. One letter requested three keys since the person making the request represented 8 properties on Upper Cheyenne. The board decided that Ken would contact this person to find out who he planned to issue the keys to and to inform him that we could only issue one key per application.
C. Emergency Egress Easement (EEE) - No additional information available from Fred Koch.
D. Alternate Access Route Acquisition - A copy of a letter from Keith Mathena, Fire Chief, was received by the board expressing his support for creating another permanent access to Perry Park rather than spending funds on creating a temporary emergency access.
E. Fire Patrol - No update available.
F. Director Compensation - Discussion about this topic raised several questions that require consultation with our legal representative before a vote can be taken on this matter. This issue will be addressed at next months board meeting.
7. New Business:
A. Perry Park Trail System Study by Colorado School of Mines Students -
1. Devon Brendecke, Andy Rogers, Scott Roelfs, and Jill Kent outlined their plans for a Perry Park Trail System Study as their Senior project.
a. Design a trail system through the park for hiking and horseback riding using Wauconda Park as the trail head.
b. Will obtain easement maps from the county and research the existence of current and past trails in the park.
c. Will design a trail map and an interpretive guide identifying the geology, plant and wildlife along the trail.
d. The students will create a detailed proposal including the costs involved in completing the trail. They will stake out the trail. The board would use their proposal to complete the project through volunteers and/or contract with someone to complete the trail.
e. A final proposal should be available at the end of November or early December.
2. The following issues were raised by the board and the following assistance will be provided to the students:
a. Don Korinek alerted the students to the challenge they will face in creating new trails because of environmental requirements due to the loss of much of the spotted owl habitat in the Hayman fire and other endangered species in the Perry Park area.
b. Jean Medberry is working with the students relative to the history of the Perry Park area.
c. Don Korinek will take the lead on the board and meet with the students to share the maps and aerial photo’s that exist of the area and are available on the Districts computer.
d. Tony Lucas will provide some G.P.S. points based on his use of trails in Perry Park during his horseback riding.
B. Gateway Signage - Several recent events have heightened the need to address the issue of signage at the gateway to Perry Park, including the parking of vehicles and other equipment and posting of lost dog and other signs for lengthy periods of times.
1. Keith Worley had volunteered to draft the wording for the signage at a past Board meeting.
2. Don Korinek moved that the Board authorize an amount not to exceed $1000 for signage for the gateway. Mike seconded the motion. Motion passed 4:0.
3. Dave Hamling will contact Douglas County to see if they will provide the signage required in lieu of the Board expending this money.
C. Wauconda Park -
1. Paving in the park is expected to start in late September early October.
2. Jean Medberry informed the board that she has a petition signed by 25 residents requesting that the Board place material at the park for use in picking up animal poop in areas where children play. The board will consider this request at a later date.
8. Motion to adjourn by Mike Medberry, Second by Don Korinek. Passed 4:0.